TOOLS FOR SCHOOL
WEDNESDAY, JULY 23, 2025
10:00 AM-2:00 PM
PRESENtED BY HELPING HANDS AMERICA INC WITH SPONSORSHIP SUPPORT FROM CARE COMPLEX AND Moose Lodge 252
BACKPACK & RESOURCE FAIR
WEDNESDAY, JULY 23, 2025
10:00 AM-2:00 PM
4970 W CHARLESTON BLVD
LAS VEGAS, NV 89146
A COMMUNITY EVENT THAT'S EQUIPPING EVERY CHILD & EMPOWERING EVERY FAMILY
EVENT HIGHLIGHTS:
📚FREE BACKPACKS & SCHOOL SUPPLIES
"While Supplies Last"
🎶 FAMILY FRIENDLY MUSIC
💼 ON-THE-SPOT JOB INTERVIEWS
🍪 SNACKS & REFRESHMENTS
🤝 COMMUNITY RESOURCES & SERVICES
🦷 MOBILE DENTAL SCREENING
💈 HAIRCUT VOUCHERS
EMPOWER A FUTURE. SPONSOR A CHILD. BE THE REASON A CHILD STARTS STRONG. JOIN OUR COMMUNITY PARTNERS & SUPPORTERS BELOW
Current Community Sponsors and Supporters
EMPOWER A FUTURE. SPONSOR A CHILD. BE THE REASON A CHILD STARTS STRONG.
JOIN OUR COMMUNITY PARTNERS & SUPPORTERS BELOW
How would you be participating at this event?
WOULD LIKE TO SIGNUP FOR FAMILY REGISTRATION
Get your child ready for success!
🎒 Sign up to receive FREE backpacks, school supplies, snacks, resources, and more.
🎧 Enjoy music, mobile dental screenings, haircut vouchers, and a day your child will never forget.
WOULD LIKE TO BECOME A VENDOR
Showcase your organization or small business to hundreds of families.
🔹 Share services, and connect with the community.
🔹 Tables, signage, and booth space available.
Be a part of something bigger—help us create a safe, joyful, and well-organized event for our community!
WOULD LIKE TO BECOME A VOLUNTEER
Interested in Volunteering? - Choose your role:
Click the link below to choose the area where you'd like to help out.
Spots are limited, so be sure to sign up soon!
Fill out and submit the form to confirm your volunteer role.
Thank you in advance for your support!
🦷 Mobile Dental Line Volunteer – Guide families through the dental screening process.
💧 Water Station Volunteer – Keep guests hydrated and smiling.
✍️ Registration Volunteer – Greet and check in families at the welcome table.
🏃 Runner Volunteer – Help with setup, supply delivery, and assisting staff on the move.
🚧 Crowd/Line Control Volunteer – Help manage lines and keep things flowing smoothly.
🍿 Concession Stand Volunteer – Distribute snacks and refreshments.
🚑 First Aid Station - Provide basic support: water, ice packs, minor medical needs
👋 Entry Greeters - Warmly welcome families as they arrive.
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🧍♂️Vendor Support Team - Engagement Tracker Use printed list to check off names and log walk-ups.
🧭 Floater Coordinator - Oversees all General Runners.
Volunteer Assignment Description
🎟Registration & Entry Team
Total Volunteers: 5
Duties:
Check in guests using printed lists or the Jotform system.
Confirm completion of waiver/photo release forms.
Distribute wristbands and name tags.
Assist walk-up guests with QR code registration.
Track pre-registered vs. walk-up guests for event data
reporting.
👋 Entry Greeters
Total Volunteers: 2
Duties:
Warmly welcome families as they arrive.
Provide a brief overview of the event, available services, and how the process works.
Direct guests to the correct line based on their registration status.
🍿 Concession Stand Team
Total Volunteers: 7
Duties:
Safely serve snacks and keep the station clean and organized.
Track the number of guests served at each station.
Follow all food safety guidelines, including proper glove usage.
Runner supports all stations with supply refills as needed.
💧 Water Station Team
Total: 6 Volunteers
Duties:
Keep guests hydrated in all major zones.Float to high-traffic areas (vendor booths, lines).Maintain water inventory and coordinate restocks.
👥Crowd & Line Control
Total: 10 Volunteers
Duties:
Manage guest flow between zones and entry points.
Keep lines orderly and redirect traffic when needed.
Coordinate with Security for public safety and comfort.
🦷 Mobile Dental Line Support
Total: 2 Volunteers
Duties:
Assist with dental check-in and line flow.Confirm pre-registrations using printed list.
Help walk-ups scan QR codes and register.Communicate with Ronald McDonald House Charities team.Track number of guests served for reporting
🚑 First Aid Station
Total: 2 Volunteers
Duties:
Provide basic support: water, ice packs, minor medical needs.
Escalate emergencies to event staff immediately.
🧭 Floater Coordinator
Total: 10 Volunteers
(2 per booth)
Duties:
Oversees all General Runners.
Supports any station experiencing high volume or urgent need.
Communicates directly with zone leads.
Acts as point person for logistical emergencies.
🧍♂️Vendor Support Team
Total: 10 Volunteers
(2 per booth)
Duties:
Engagement Tracker: Use printed list to check off names and log walk-ups.
Time Monitor: Ensure guests stay within their time limit.
Stationed at one vendor only (no floating).
Accurately track data for donor and grant reporting.
🔄General Runners
Total: 6 Volunteers
4 from Helping Hands
2 from Moose Lodge
Duties:
Float between all event stations.
Refill supplies, deliver messages, and support as needed.
Must stay alert, flexible, and responsive.
Final Deadline to Sign Up as a Volunteer: Friday, July 12, 2025
